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Top Transcription Companies for 2025 Needs
Gone are the days when you had to manually transcribe your meeting notes, interviews, or court documents. Thanks to transcription software, you now have several transcription options at your fingertips, whether you want to harness the power of AI or work with expert human transcriptionists from around the world.
Transcribing recordings on your own can be expensive and time-consuming. On-demand services are designed to make your job easier by saving you time and money. Best of all, you can use a transcription company anytime you want and get a high-quality transcription completed 24/7.
Let’s take a look at the top transcription companies in 2025.
- Best for Legal Teams: Rev
- Best for Journalists: Trint
- Best for Sales Teams: Descript
- Best for Enterprise: Verbit
- Best for Educational Institutions: GoTranscript
1. Rev
Rev is a leader in audio transcription services, offering both human and AI transcription options. In addition to highly accurate and efficient transcription (Rev human transcriptions have a 99%+ accuracy rate), Rev’s AI assistant can help streamline the transcription process even further by writing summaries, identifying key quotes, and providing actionable insights.
While anyone can benefit from Rev’s speech-to-text platform, it’s specifically designed for legal teams, journalists, and healthcare professionals.
“Rev is great when I need human transcription at high levels of accuracy, especially when dealing with technical language or multiple speakers,” says lawyer Jeffrey Reisman. “I like services that offer searchable transcripts with time stamps, which makes it much easier to cross-check sections when I'm building a case outline or gearing up for trial.”
Services offered: AI and human transcription, captions, and subtitles; AI-assisted features; multi-file analysis
Pricing: $0.25/minute for AI transcription and $1.99/minute for human. Subscription plans start at $9.99/user per month, with enterprise solutions available
Average rating: 4.7 out of 5
Awards won: 25 G2 badges for summer 2025, including “Easiest Setup,” “High Performer,” and “#1 Leader in the AI Legal Assistant category.”
2. Otter
If you’re looking for low-cost transcription services, Otter.ai is a free transcription tool and AI meeting assistant that records, transcribes, and summarizes meetings. Otter integrates into your video conferencing platform – including Zoom, Microsoft Teams, or Google Meet – so you can get automatic recordings and transcriptions from your conversations. You can also upload pre-recorded audio or video files.
The transcription company is geared towards sales, marketing, and customer support teams, as it can quickly take notes and analyze conversations to create shareable insights.
“My favorite thing about Otter is that I can pay full attention to those I'm connecting with on a call, without having to continuously take notes. Conversations can become more free-flowing [and] I can ask more questions because I know that Otter will take notes and record an audio transcript.” – Otter.ai customer review
Another plus is that Otter.ai offers a free plan, making it easy to get started right away. However, transcription is limited to 300 monthly transcription minutes, and only 30 minutes per conversation, meaning it might not be the best option for meeting-heavy teams.
Services offered: AI notetaking, transcription, and recording
Pricing: Free plan with limited transcription. Paid plans start at $8.33 per month.
Average rating: 4.3 out of 5
Awards won: G2 badge, including Spring 2025 Grid Leader
4. TranscribeMe
TranscribeMe is an affordable transcription service that offers both automated and human-edited transcription options. Like Rev, TranscribeMe guarantees a 99% accuracy rate for its AI-generated transcriptions. It also offers a fairly quick turnaround time for AI transcriptions, while human transcriptions can take anywhere from 1-3 business days.
TranscribeMe’s automated transcription service is one of the most affordable, but the human-edited transcription pricing can get complicated. Human services range in price depending on the level of transcription you want, whether that’s “first draft” quality or verbatim copy.
Both Rev and TranscribeMe are industry-leading transcription companies. Learn more about how Rev and TranscribeMe compare.
Services offered: Automated and human-edited transcriptions
Pricing: $0.07/minute for automated transcriptions. Human-edited transcriptions start at $0.79/minute.
Average rating: 4.5 out of 5
Awards won: N/A
5. Fireflies
Fireflies.ai is an AI voice assistant that can be plugged into meetings to record, take notes, transcribe, and summarize your conversations. Fireflies easily integrates with most video conferencing tools, whether as a Google Chrome extension or through an automatic meeting invite, and will automatically transcribe and summarize in real-time. You can also upload audio and video files to be transcribed.
With a 95% accuracy rating, automatic speaker recognition, and over 100 identifiable languages, Fireflies is a trusted AI transcription tool for anyone looking to optimize meetings.
Services offered: Video recording, editing, captioning, and transcription
Pricing: Free plan with limited transcription usage and up to 800 minutes of storage. Paid plans start at $10/month.
Average rating: 4.8 out of 5
Awards won: G2 badges, including Best Collaboration and Productivity Software 2025, Highest Satisfaction Products 2025.
6. GoTranscript
GoTranscript is a top transcription company that has been trusted by a range of businesses and industries since 2005. The company offers a variety of transcription and captioning services, both human and AI-generated, but where GoTranscript really excels is with its human transcription services.
Not only does the company provide affordable audio and video transcriptions with a 99.4% accuracy rate, but it also offers human proofreading for AI transcriptions, whether they were generated by GoTranscript or another third-party transcription service.
GoTranscript specializes in the education industry, and even offers a 10% discount for universities. High-quality transcriptions, captions, and translations are essential in a learning environment, especially for those who teach virtually and to a global audience. Researchers, lecturers, and other academic professionals can benefit from GoTranscript’s services.
“GoTranscript has made doing qualitative analysis much easier! The price is affordable for the very high quality service that is provided. I look forward to using them on my next set of interviews.” – GoTranscript customer review
Services offered: Human and AI transcription, captions, foreign subtitles, video description, and translation
Pricing: Between $1.02/minute and $2.34/minute for human transcriptions, depending on your desired turnaround time. AI transcriptions start at $0.02/minute.
Average rating: 4.2 out of 5
Awards won: PC Mag Editors’ Choice
7. LexTranscribe
LexTranscribe stands out for two reasons: its specialization in legal transcriptions and its exclusive focus on human transcription services.
Using a specialty transcription company has its perks. For instance, the company’s network of transcriptionists specialize in various areas of law and have backgrounds working for different firms and legal businesses.
But with the perks of specialization and human transcriptions come slower turnaround times. LexTranscribe’s average turnaround time is anywhere from three to five days, and they don’t offer an AI option to speed things up. When a case is on the line, legal teams can’t afford to wait for crucial deposition or court transcripts.
Services offered: Legal transcriptions
Pricing: Starts at $1.00/minute
Average rating: N/A
Awards won: N/A
8. Scribie
If you’re looking for a hybrid transcription service, Scribie is a reliable option. The transcription company offers a blend of human and AI transcription services. After uploading an audio file, Scribie will use AI to transcribe your content, and its network of human transcriptionists will review the script for quality and accuracy before delivering it to you.
Scribie also offers premium features that require additional fees. To get guaranteed 99.9% accuracy, you’ll have to pay an extra $0.50/minute. Other premium features include priority processing to get your transcription two times faster, and transcriptions for noisy or accented audio.
Services offered: AI and human transcription
Pricing: Starts at $0.80/minute
Average rating: 4.6 out of 5
Awards won: N/A
9. Verbit
Verbit is an AI-based transcription and captioning service that offers a hybrid approach, combining automatic speech recognition with human transcription. The tool can be used for live recordings or pre-recorded content.
Verbit is tailored for verticals including business, education, and media, and specializes in live and post-production captioning. Its captioning services make it especially useful for ensuring live events like webinars, conferences, or lectures are accessible to all types of audiences.
Services offered: Video recording, captioning, and transcription
Pricing: Subscription pricing starts at $24/month
Average rating: 4.4 out of 5
Awards won: N/A
10. SpeakWrite
SpeakWrite is an on-demand human-only transcription service that offers its services 24/7. The company focuses on industries that involve heavy documentation, such as insurance, legal, corporate, finance, or law enforcement. You can submit pre-recorded audio as well as images, PDFs, and external links for transcription.
One standout feature of SpeakWrite is its impressive turnaround time, considering it doesn’t use AI. You can expect your transcription in about three hours. Plus, SpeakWrite promises a 99-100% accuracy rate since it only uses qualified, human transcriptionists.
Services offered: Transcription and Spanish translation
Pricing: Starts at $0.01/word for one speaker and about $0.02/word for two or more speakers.
Average rating: 3.4 out of 5
Awards won: N/A
11. Trint
Trint is an AI transcription software that can turn audio and video files into an editable and collaborative document. The SaaS platform uses AI to help you get the most out of your transcription, from summarizing the content to identifying key quotes.
Plus, it offers a unique feature that’s media-specific: Trint’s Story Builder. With this feature, content creators (including podcasters, journalists, and more) can use the tool to identify key moments or topics and put together an article draft or podcast outline that’s ready to edit or expand upon.
Something to consider: Trint is on the pricier side compared to other transcription tools on this list. It doesn’t offer per-word or per-minute pricing, and instead only offers monthly subscriptions.
Services offered: AI transcription, translation, subtitle generator
Pricing: Subscription pricing starts at $54/month
Average rating: 4.4 out of 5
Awards won: N/A
How Transcription Has Evolved
Transcription has come a long way to become what it is today, and AI has been a main contributor of that progression. AI has made what was previously a very manual, time-consuming procedure and turned it into a technology-driven process that matches the needs of the industries who use it most.
Take law firms, for example. Listening to courtroom recordings or scribbling notes during depositions used to take too much time away from essential billable hours. Now, AI tools have accelerated the process by saving time while still maintaining accuracy.
“Transcription companies have been a game changer,” says Allen L. Rothenberg, founder of The Rothenberg Law Firm LLP. “Correct copies of depositions enable easy reference of the testimony of important details and a saving of at least 30% on our clerical labour.”
The Rise of Specialized Transcription Services
In industries where every detail matters, you can’t afford to use a generic transcription service. Specialized transcription companies are equipped with the features needed to ensure you get accurate results in a timely manner.
Plus, they often use expert transcriptionists with experience in the field, which matters when it comes to understanding the language and terms specific to your line of work.
“Transcripts may look like busywork until your memory of a client call blurs two weeks later,” says Andrew Izrailo, Senior Corporate and Fiduciary Manager at Astra Trust. “Being able to read every hesitation and correction makes the difference between guesswork and a solid fiduciary brief. The page speaks again when the brain has moved on.”
Here are a few industries where specialized transcription services matter most:
- Legal: Busy firms know how important it is to optimize billable hours. Putting your trust in legal transcription companies helps save time and maximize efficiency.
- Healthcare: Medical transcriptions are critical when it comes to providing patient care. A transcription tool reduces the time busy doctors and nurses need to spend on post-appointment note-taking.
- Journalism: Newsrooms rely on a single source of truth, and a good journalist knows the transcription is where that truth lies. Using a media-specific transcription tool helps you identify accurate quotes and focus on key moments for your story.
Transcription + AI
It’s no secret that AI is everywhere. The U.S. transcription market size was valued at 30.42 billion USD in 2024, according to a report from Grand View Research. And AI is expected to drive market growth even more in the coming years.
AI has helped the transcription industry accelerate the number of transcribing hours that can be produced. This is especially important for industries that rely on accurate reporting and are weighed down with heavy documentation processes. AI can help give you your time back so you can focus on the more pressing parts of the job.
The Future of Transcription
Transcription software services are showing no signs of slowing down. The global speech and voice recognition market size is projected to reach 81.59 billion USD by 2032, according to Fortune Business Insights.
So, what does this mean for you and your business?
As AI technology becomes more efficient and accurate, the transcription companies you use are going to get even faster and better at producing ready-to-use transcriptions. While humans will likely always play a role in editing, fact-checking, and ensuring quality, AI will help transcription companies save you time and money.
How to Find the Right Service For You
Choosing a transcription service doesn’t have to be intimidating. By narrowing down the features that matter most to you, you can find a service that meets your needs.
Here are a few features to look for when searching for the best transcription services.
1. Transcription Accuracy
Without accurate transcription, you don’t really know if your text reflects what was actually said. Whether you’re a journalist, a healthcare professional, or a paralegal, getting your speech-to-text right is essential.
For this reason, it’s best to choose a company that prioritizes accuracy and guarantees high-quality transcriptions. That way, if anything goes wrong with your transcription, you can easily get the corrections you need. Look at a company’s accuracy rating and guarantee policies when choosing which service to go with. You can also check out customer reviews to get real insights into how accurate the transcriptions are.
2. Security and Compliance
Keeping your transcripts safe, secure, and protected is critical. This is especially important for industries that manage sensitive information, like healthcare and law.
Look for transcription companies that adhere to global security regulations such as Health Insurance Portability and Accountability Act (HIPAA), GDPR, and SOC 2 Type II compliance.
3. Human vs. AI Options
Another consideration is the use of AI. Do you want access to AI transcriptions or do you prefer the accuracy of human editing?
Many of the companies we described use AI, while some rely solely on human transcription. In our humble opinion, the best transcription software offers a mix of both. AI transcriptions give detailed overviews when you need them in a snap, while human transcriptions add a layer of insurance that you didn’t miss any important details. Having access to both options ensures you have everything you need.
4. Speed and Turnaround Time
Even if you don’t need your transcription immediately, you should find a transcription company that offers a short turnaround time. AI transcription services may return your text almost immediately, while a human transcriptionist normally takes longer.
Rev offers a 12-hour turnaround time (or less) for human transcriptions, so you’ll often have your transcription in-hand the same day. AI transcriptions are even quicker, with deliverables ready in five minutes or less. With either option, you’ll have a fast and efficient transcription experience.
5. Cost
Affordable transcription rates make it easier to get the quality and accuracy you need. When researching transcription services, see what their pricing structure is. The typical pricing structure is per word or per minute, but some companies offer monthly subscriptions, too.
Aside from finding a low-cost transcription solution, it’s worthwhile to also note how transparent the pricing structure is. With upfront pricing, you can avoid a surprise bill later on and can plan your transcription into your project’s budget.
Choosing a Transcription Company in 2025
With all of the options available, choosing a transcription service in 2025 is all about determining your needs.
The best transcription company for you is the one that meets your industry-specific standards, is efficient and accurate, and offers transparent pricing.
Rev offers all of the above, and more. Its premium features are designed to scale your workflow and improve efficiency, all while giving you confidence that your transcription is accurate.
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